Rent Roll Analysis
Tenant-by-tenant analysis, loss-to-lease, concession burn-off, and market positioning.
Your analyst re-keys the rent roll PDF into Excel — unit by unit, lease by lease. They manually track concessions, flag upcoming expirations, and calculate loss-to-lease against market rents. A 200-unit property takes a full day.
Upload the rent roll into the Data Room. Apers reads every page — scanned or native — standardizes unit data, calculates loss-to-lease by unit type, and maps concession burn-off. Your analyst reviews the output in Google Sheets. A full day becomes twenty minutes.
Four Steps to a Complete Rent Roll Analysis
Upload the rent roll
Drag the rent roll into the Data Room. Apers reads every page — scanned PDFs, native spreadsheets, even photos — standardizing unit types, lease terms, and tenant names automatically.
Apers analyzes every unit
Loss-to-lease by unit type, concession burn-off schedules, rollover exposure by quarter. Each calculation traced to the source document with dynamic formulas.
Review and approve
Before writing each section, Apers shows its methodology — which market rents it’s using and why. Approve or adjust the approach.
Open in Google Sheets
The finished analysis saves to Google Sheets with full version history. Download as .xlsx or save to your Library for future deals.
Every Unit, Every Lease
Scanned PDFs, native spreadsheets, handwritten rent rolls — the ingestion engine reads them all. Unit types, lease terms, concessions, and market rents extracted and standardized automatically.
Loss-to-Lease Quantified
Market rent comparisons by unit type, not building average. See exactly where you’re above market, where concessions are burning off, and where renewal risk concentrates.
Rollover Exposure Mapped
Lease expirations by quarter, weighted by revenue. Identify concentration risk before it becomes a negotiation problem.
Approve Every Calculation
Apers shows which market rents it’s using and why before writing a single cell. Approve one section at a time or switch to Fast Mode.
Save to Your Library
Standardized rent roll analyses accumulate in your Library. Next deal, import last quarter’s format as a starting point — your institutional knowledge compounds.
Models
Frequently Asked Questions
How does Apers analyze a rent roll?
Upload the rent roll into the Data Room. The UDPE engine reads every page — scanned or native — standardizes unit data, calculates loss-to-lease by unit type, and maps concession burn-off. The output opens in Google Sheets ready for review.
Can Apers handle scanned rent roll PDFs?
Yes. The UDPE ingestion engine uses OCR and structural parsing to read scanned PDFs. It extracts unit numbers, tenant names, lease dates, rent amounts, and concession terms regardless of the document format.
How does Apers calculate loss-to-lease?
Apers compares in-place rents to market rents at the unit-type level. Loss-to-lease is calculated for each unit and aggregated by unit type and property total, showing you where the greatest rent upside exists.
What is concession burn-off analysis?
Concession burn-off tracks when free rent periods, reduced rent, and other concessions expire for each tenant. Apers maps these expirations to a timeline so you can see when effective revenue increases and plan accordingly.
How long does rent roll analysis take in Apers?
A rent roll that would take an analyst a full day to re-key and analyze manually can be processed in minutes. For a 200-unit property, Apers extracts tenant data, calculates loss-to-lease, and maps concessions in a single pass.